Admissions and Records FAQ

A: Students can communicate with A&R staff via e-email or phone. You must provide your student ID # and your full name in order for us to better assist you.

Please direct your specific questions to the appropriate staff members listed below:

• General Questions: grossmont.admissions@gcccd.edu
• Graduation: grossmont.evaluations@gcccd.edu
• F1 Visa International Admissions: grossmont.international@gcccd.edu
• A&R forms / Incoming Transcripts: grossmont.admissions@gcccd.edu
• Petitions: grossmont.petitions@gcccd.edu

• Residency: grossmont.residency@gcccd.edu
• Transcripts/ Transcript Attachments / Enrollment Verifications:
  grossmont.transcripts@gcccd.edu
• Pass / No Pass: grossmont.ar.systems@gcccd.edu

For IGETC certification Inquiries contact your Evaluation Advisor:

• Evaluator Advisor (Last name A-C): andrew.hellier@gcccd.edu
• Evaluator Advisor (Last name D-K): olivia.krausie@gcccd.edu
• Evaluator Advisor (Last name L-R): sandra.ramos@gcccd.edu
• Evaluator Advisor (Last name S-Z): adrian.feng@gcccd.edu

A: You may scan or take a picture of your document(s), and e-mail your document(s) to
grossmont.admissions@gcccd.edu Or refer to above information.

• There are many free scanning applications available online for scanning purposes. You may locate one that best fits you by searching it online.

A: You can submit your completed form via email to grossmont.admissions@gcccd.edu 

• Please enter email subject: High School Enrollment Authorization.

A: If you have questions regarding the status of your form please email your concerns to grossmont.admissions@gcccd.edu

A: The petitions committee continues to review petitions every Wednesday with the exception of Academic Renewals.

• All petitions must be submitted by the end of business hours on Tuesday to be reviewed on Wednesday by the petitions committee.
• The results will be emailed the following Monday.
• Please be sure you have updated your email address in Self-Service. (Takes 24 hours for change to take effect)

A: Academic Renewals will be processed on a case by case basis. All coursework from any regionally accredited institution must be submitted with a petition in order for it to be reviewed.

• Any official transcripts missing results in an incomplete petition, therefore cannot be processed. Our office continues to receive and process all electronic or mailed official transcripts we receive.
• If you are in an extenuating circumstance such as transferring, need to complete an Academic Renewal this semester, and you do not have the means to provide an electronic official transcript directly by your institution(s).
• Please submit a General Petition to grossmont.petitions@gcccd.edu explaining your circumstances.

A: Grossmont College has partnered with Parchment Inc. to fulfill all official transcript orders. The first two orders from Parchment are free.

Current and Former Students of Grossmont College can request their official transcript by clicking on the link below:

Parchment Link

Questions about requesting your official transcript? Please see our Transcripts page. You can also email: grossmont.transcripts@gcccd.edu

A: No, just skip that question the first time Parchment asks. The second time select "I don't know" and enter your Social Security number instead.

A: Former students can get a copy of their transcript through our online ordering system called Parchment.

When Parchment asks where you want to send your transcript, select "I'm sending to myself or another individual" and enter your personal email address (for an electronic copy) or your mailing address (for a paper copy).

Once you send a transcript from Parchment to your personal email address, or open the mailed envelope, it is no longer considered official.

Parchment Link

A: Current students can download / print a copy of their unofficial transcript from Self-Service:

1. Select “Academics” (the Graduation Cap icon) in the left navigation

2. Select "Unofficial Transcript" from the drop-down menu

3. Download your "Unofficial Transcript"

A: For verifications requiring a registrar's signature and / or seal, please complete our online request:

Enrollment Verification Request Form Link

Once the above information is received it may take up to 5 business days for a verification request to be completed.

Questions about verifications? Please see our Enrollment Verification page. You can also email: grossmont.transcripts@gcccd.edu.

A: For letter of non-attendance, which verifies that a student does not have an academic record (transcript) at Grossmont College, please complete our online request:

Letter of Non Attendance Request Form Link

In order to submit a letter of non-attendance request on-line, you will need to create a Dynamic Forms account.

Once the above information is received it may take up to 5 business days for a letter of non-attendance request to be completed.

Questions about letters of non-attendance? Please see our Letter of Non-

Attendance page. You can also email: grossmont.transcripts@gcccd.edu

A: No, Grossmont College does not require you to submit transcripts to take classes.

However, official transcripts from other institutions are required for transferring credit toward a Grossmont College degree, graduation, academic renewal petitions, and course repetition petitions.

A: Please visit the institution's website and follow their instructions for sending your official transcript. Your transcript can be sent to one of the following:

1. Parchment (Grossmont College, El Cajon, CA)

2. Email <grossmont.admissions@gcccd.edu> or

3. Mail:

Grossmont College

Admissions and Records

8800 Grossmont College Drive

El Cajon, CA 92020

A: We may accept any unopened sealed official transcript. Please hand deliver it or mail the transcript to.

1. Hand deliver to the Admissions & Records counter in Building 10.

2. Mail to:

Grossmont College

Admissions and Records

8800 Grossmont College Drive

El Cajon, CA 92020

A: Yes, but transcripts from other countries must be evaluated / translated by a member organization of the National Association of Credential 

Evaluation Services (NACES). This evaluation must be sent directly to Admissions & Records to be considered official.

A: If you plan to transfer credits, you will need to submit your official transcripts.

Once your official transcript has been received, make an appointment 

with a counselor and ask them to submit an "Evaluation Services Request Form."

4-6 weeks later, the counselor will receive the results and contact you to review them.

A: Prerequisites are cleared through the department with documentation (unofficial transcripts, AP scores, etc.)

You can find directions on how to clear a prerequisite using the Prerequisites by Program page.

Some prerequisites for Math and English can be cleared by taking the Grossmont

placement questionnaire and abbreviated education plan on Self-Service.

For more information, contact the Assessment Center at

grossmont.assessment@gcccd.edu or (619) 644-7200.

A: Please send your AP scores / CLEP transcripts directly from the College Board to Grossmont College.

Grossmont College's College Entrance Examination Board (CEEB) code is: 4334

Once received, any applicable credit will be reflected on your transcript in 4-6 weeks.

If you plan to use AP or CLEP credit towards a Grossmont College degree, please make an appointment with a counselor and ask them to submit an "Evaluation Services Request Form."

A: When you send us transcripts from other schools or test scores to Grossmont College, they become the property of Grossmont College.

We are not allowed to release our copy of another institution's record.

You must request your transcripts/test scores again from the issuing institution.

g-helpdesk@gcccd.edu or call them at (619) 644-7742

c-helpdesk@gcccd.edu or call them at (619) 660-4395

helpdesk@gcccd.edu or call them at (619) 644-7547