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Professional Development Conference and Speaker Funding

Funding is available this fiscal year to support professional development activities. Faculty and classified staff members may request up to $500.00 per fiscal year (July 1 - June 30). The funds may be used to attend conferences or provide a speaker for in service training. The guidelines, polices, procedures and forms needed are outlined below. Please make yourself familiar with them prior to requesting funds.

Please be aware of request deadlines: All requests should be submitted a minimum of six weeks in advance of the start of the conference or activity. Paperwork submitted less than six weeks in advance runs the risk of not making it through the approval process in time.

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Eligible Activities

Both classified staff and faculty members may apply for professional development funds to attend conferences, job enhancement activities or bring a speaker to campus. The activities must meet the following criteria:

  • Be discipline specific or;
  • Support effective teaching practices or;
  • Be in support of job specific skills or;
  • Career enhancement
  • Speakers must be for department, division, unit training or job enhancement and NOT be a speaker for which the primary audience is students
Expense and Reimbursement Guidelines

Please be sure to read the guidelines for reimbursable expenses:

CPIE Documentation Requirements - Click Here

GCCCD Travel Quick Reference Sheet- Click Here

GCCCD Travel Expense Procedure - Click Here

Transportation

  • Travel on railroads, airlines, buses, and other usual means of conveyance, including trolleys, shuttles, ferries, and subways. It is expected that the most economical mode of transportation be used, where practical.
  • If you drive your own vehicle to the conference, mileage reimbursement will not exceed the lowest commercial unrestricted airfare (economy/coach class).
  • Transportation to and from residences to the commercial carrier terminal, if by private vehicle, is reimbursed at the established business mileage rate. If by commercial carrier, reimbursement is at actual cost.
  • Transportation to and from the commercial carrier terminal at the conference or meeting location to a hotel, by shuttle, bus, taxi, or whatever is most practical under the circumstances, is reimbursable.

Lodging

  • Actual lodging costs, not to exceed charges at the single occupancy rate, are allowed. It is expected that the best possible rates for an acceptable standard room are obtained.
  • Lodging costs must be verified by hotel billing.
  • Original, detailed hotel receipts are required.
  • Credit card receipts are not acceptable.

Non-reimbursable Expenses

  • Meals and beverages
  • Fees for association memberships
  • Entertainment expenses
  • Extra nights of lodging expenses for leisure purposes
Procedures and Forms
  • Professional Development Funding Application: Fill out the activity information, estimated costs **, total amount and total amount requested (maximum $500.00).  Sign and submit completed form to your Department Chair or supervisor for signature. **Please be aware that the estimated costs should be as accurate as possible and you must provide the required documentation with your application to ensure full reimbursement. Travel Request Documentation guidelines available here; funding application available here; type directly on the application, then print it out.
  • Off Campus Activity Request: Fill out the activity information, estimated costs** and under the "Funding Authorizations and Travel Approvals" area, enter "1340002" as the account number and enter the total amount requested. If you will be receiving funds from other sources, enter those account numbers and the amounts. If you will be paying any remaining balance from your personal funds, indicate that on the form as well. Submit both the funding application and the off campus activity request to your Dean to review and sign. **Please be aware that the estimated costs should be as accurate as possible and you must provide the required documentation with your request to ensure full reimbursement. Travel Request Documentation guidelines available here; Off Campus Activity Request available here; type directly on the application, then print it out.
  • Submit Forms for approval: Submit both forms to the Professional Development Office for approval of the Professional Development Funding; the forms will then be forwarded through the remaining approval process. **Please be aware the process may take up to 6 weeks, plan accordingly!

  • Approval: If approved, the "Off-Campus Activity Request" form and "Professional Development Funding Application", along with a "Travel Expense Claim" form, will be placed in your campus mail box. At this point, your travel is approved and you may make your travel arrangements.

  • Reimbursement: At the conclusion of the conference/workshop, submit an electronic version of the conference/workshop report to the Professional Development Office, per the guidelines (available here); place the completed "Travel Expense Claim" form and receipts in the Professional Development Office mailbox in the campus mailroom. Please see the Reimbursement Documentation Guidelines available here. Include only the receipts for reimbursable expenses; it is not necessary to include receipts for items beyond the approved amount. **Travel Expense claim forms should be submitted to the office within two weeks after travel is complete.

  • Expenses will be approved for reimbursement upon satisfactory review by the FPDC, CSPDC, and the Office of College Planning and Institutional Effectiveness (CPIE). Please follow the Reimbursement Documentation Guidelines available here, requests that do not contain the requested documentation will be returned.
Last Updated: 08/25/2016

Contact

Rochelle Weiser
Office of Professional Development - Training Assistant
Email: rochelle.weiser@gcccd.edu
Office Hours: Monday - Friday 7:30-4:00pm
Phone: (619) 644-7364

  • GCCCD
  • Grossmont
  • Cuyamaca
A Member of the Grossmont-Cuyamaca Community College District