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Frequently Asked Questions:

Q. Who may serve as a "peer"?
A. For purposes of evaluation, a "peer" is defined as a tenured faculty member who teaches in the subject area in the evaluee's department. When this requirement cannot be met, then the peer shall be drawn from a related discipline at either college. (UFC

Q. How many components are required to complete an evaluation?
A. One peer and one manager evaluation are required for each part-time and full-time instructor being evaluated. An instructor on tenure-track has a Tenure Review Committee made up of one manager and two peers. A student component (scantron questionnaires) goes out for each required section that shall be evaluated by the students.

Q. What does a peer review evaluation consist of?
A. For purposes of evaluation, a "review" is defined as an observation of a teaching situation (laboratory, lecture) or other student contact situation (counseling, library orientation, etc.) for at least fifty (50) minutes and an assessment of compliance with the evaluee's responsibilities as stated in the job description or, in the case of tenured faculty, options for "review" are defined in section of the UFC. (UFC Please submit only one whole number score per evaluee to the FEO. Fractional scores WILL NOT be accepted.

Q. Why didn't I get a packet for every section the evaluee is teaching?
A. Student evaluations will be conducted in one (1) class period for each preparation in the case of tenured and part-time faculty (or in at least two (2) classes where there is only one (1) preparation) and in every class for contract faculty. (UFC

Q. When may evaluations be administered for Full-time and Part-time faculty?
A. Evaluations for semester length classes of full-time and part-time faculty may be administered either by a peer evaluator or a management evaluator after the third (3) week of class.

Q. When are evaluations administered for Contract Faculty?
A. Contract faculty shall be evaluated at least once each year for four years. Classroom visitations in candidate's first (1) semester of employment will be done after week six (6). Classroom visitations in candidate's second (2) through eighth (8) semesters of employment will be done anytime after the third (3) week of classes or equivalent for short-term classes. (UFC 5.4.4 -

Q. I am evaluating an online class. How do I obtain access to it?
A. Please contact the instructor directly for a password to access their website. (see the page "Evaluating Webclasses" for detailed information)

Q. How do the students evaluate a webclass?
A. Students enrolled in a section that is being evaluated are notified electronically. The student performs an online evaluation, which is uploaded to the Faculty Evaluations Office. There is no facilitator needed for this student component.

Q. I have completed my peer review. Who gets it?
A. Please send your completed evaluations in a sealed envelope to Carolinn Torwick, Faculty Evaluations, room 70-175. You may send your review electronically, through the campus mail, or drop it off in person. It will be included with the final Summary Report and delivered to your dean.

Q. I have completed scantrons from an instructor's class. Where do they go?
A. Please send all student components in their original envelope to the Faculty Evaluations Office. You may send the packet through the campus mail or drop it off in person. The student comments will be included with the final Summary Report to your dean.

Q. What is the deadline for submitting student components and peer reviews?
A. Please return all components for faculty evaluations by the end of the 14th week of the semester. It is greatly appreciated that student components be returned to Faculty Evaluations as soon as possible to allow adequate time for compilation of scores.

Q. Where do the Summary Reports go after they are completed by Faculty Evaluations?
A. Once an evaluation is completed all components of the evaluation and the final summary report (in triplicate) are sent to the appropriate division.

  • The Faculty Evaluation Summaries are signed by the appropriate administrator and the peer evaluator(s).

  • After review, the instructor/evaluee signs the Summary Report. One copy of the summary report is given to the instructor/evaluee and one copy is kept in the appropriate division.

  • The original and final copy of the Summary Report is forwarded to the Vice President, and President for signatures.

  • The final copy is then forwarded to Human Resources and kept in the employee's permanent file. The original scantrons are held by the division.

Last Updated: 10/24/2014
  • Grossmont
  • Cuyamaca
A Member of the Grossmont-Cuyamaca Community College District